by Admin

Mar 18, 2020

Finance and Operations Associate

Full Time
New York
Posted 4 months ago

Founded in 1995, VOZ Advisors, Inc. (VOZ) has a bold ambition: We envision a world where the patient experience drives all development and commercialization of medical products. For almost 25 years, VOZ has been a leader in establishing and enhancing partnerships between pharmaceutical and biotech companies and the various groups that inform development of their products. Members of the VOZ team have decades of experience, having served in leadership positions in patient organizations, industry advocacy relations, market research, policy, and more. We are building a diverse team of talented, dynamic individuals who consistently overdeliver and are committed to high-quality work.

POSITION SCOPE:

The Finance and Operations Associate is responsible for supporting the finance & operations department with invoicing, collections, account payables, project maintenance, credit card bill reconciliation, and vendor communication. This position reports directly to the Director of Finance. This is a full-time position.

MAJOR RESPONSIBILITIES

Finance:
  • Create project codes
  • Update revenue tracker
  • Prepare and editing invoices to be sent out for fees and out-of-pocket expenses to clients
  • Filing all accounts payable documents
  • Assist with tracking the financial performance of the firm and collect the necessary data needed to inform insights around the financial health of firm’s projects
  • Track and maintain excel spread sheet of client master service agreement
  • Assist in processing Value Add Tax refund claims monthly (VAT)
  • Assist in A/R collection calls
    • Confirming due dates of payments from clients by telephone, e-mail and other means as appropriate
    • Maintaining an Excel accounts receivable invoice register.
Operations:
  • Monitor IT inventory and place supply orders
  • Track daily operations and report or resolve issues
  • Maintain company CRM and project management databases and system testing
  • Assist Director of Operations with project team assignment management
  • Supporting the Director of Operations with the enforcement of company policies and standards
  • Additional tasks as assigned

 

MINIMUM QUALIFICATIONS

  • Bachelor’s or Associate degree or equivalent experience required
  • Minimum two to three years’ work experience in accounts receivable, accounts payable, and administration
  • Excellent interpersonal, and written and verbal communication skills with a strong customer service orientation
  • High attention to detail
  • Ability to work in a team and independently
  • Capable of working with time-sensitive and confidential material
  • Fluent user with Microsoft Office Suite
  • Experience in using technology (e.g. CRM, MS Office, enrollment management systems, web management, database management, etc.)
  • A passion for technology and a knack for details
  • Troubleshooting and problem-solving capabilities
  • Flexible, able and happy to deal with frequently shifting prioritie
  • An analytical mindset to ingest ideas, synthesize data, and summarize complex gray concepts then translate into tangible and measurable visuals (dashboards, presentations, etc.) with exceptional written communication
  • Ability to take direction and follow-through/complete assignments and task

Job Features

Job CategoryAssociate

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