Careers

The senior associate serves as a project leader supporting firm projects and providing client counsel as well as develop project deliverables related to firm assignments.

The position reports to a firm vice president but involves contact with and work for other colleagues.

MAJOR RESPONSIBILITIES

• Formulate and implement patient and professional group relations strategies consistent with clients’ short- and long-term objectives.
• Serve as project lead on projects providing support to clients under direction of VPs.
• Monitor a diverse number of tasks, ranging from writing expert presentations to handling logistical arrangements.
• Organize, attend and facilitate project meetings and teleconferences with clients and advocacy partners.
• Develop proposals and budgets. Responsible for negotiating and monitoring large budgets.
• Manage both support and professional staff in developing project deliverables.
• Generate new business through upselling current and identifying new potential clients.
• Perform all other related duties as assigned.

PREFERRED QUALIFICATIONS

• Minimum of four to six years’ experience.
• Graduate degree required, MPH preferred.
• Solid understanding of healthcare, particularly specific therapeutic areas and the role of advocates in drug development and commercialization.
• Excellent project management and meeting facilitation skills.
• Relevant experience with non-profit groups or pharmaceutical advocacy relations.
• Ability to counsel clients and broad range of their constituents.
• Exceptional writing and communication skills.
• Excellence in MS Word, Excel, and PowerPoint.
• Awareness of current social, economic, and political issues.

The Associate I serves as the firm’s primary researcher and supports project leaders in project planning and execution.

MAJOR RESPONSIBILITIES

• Assists project leaders with information gathering, and presentation and material development to provide clients with specified deliverables. Tasks include: o Routinely performs internet searches and secondary research to gather background information on pipeline and approved treatments, therapeutic areas, and disease conditions for new business pitches and client projects. o Coordinates logistics for conferences, client events, and firm under the supervision of a project lead. o Develops materials such as Q&As, fact sheets, post-meeting evaluation surveys, and other materials as requested by clients or determined in the scope of work outlined in a proposal. o Assists in developing project proposals and budgets. o Drafts and edits content for patient educational materials and newsletter articles.
• Handles meeting follow-up details, such as drafting thank you notes, assembling meeting evaluations, and gathering of out-of-pocket expenses.
• Researches, coordinates, and manages translators and translation for projects involving interviews with non-English speaking people
• Develops organizational profiles of patient and professional organizations, and biographic profiles of advocacy group representatives and key opinion leaders.
• Participates in client teleconferences, meetings, and off-site events to take notes and present research.
• Manages printers, designers and other vendors.
• Performs all other related duties as assigned.

MINIMUM QUALIFICATIONS

• College graduate with minimum of one year work experience in an office setting or combination of work experience and relevant internships
• Strong interest in/understanding of healthcare
• Strong written, oral communication and research skills
• Competence in MS Word, Excel, and PowerPoint
• Must be a self-starter able to work independently and under pressure, handle multiple projects simultaneously, and exercise judgment and discretion. Capable of prioritizing assignments and working with time-sensitive and confidential material.
• Any additional languages spoken are a plus
• Event planning experience a plus

The Associate II supports project leaders in project planning and execution.

MAJOR RESPONSIBILITIES

• Under the direction of the project lead: o Provide project support including writing reports, preparing materials for workshops, writing emails, and presenting to internal client teams. o Formulating and implementing patient and professional group strategies consistent with the client’s short-and long-term objectives. o Develop proposals and budgets. o Participate in developing counsel to clients on pressing issues. o Represent clients’ needs to targeted patient and professional groups through meetings, teleconferences, and correspondence, as assigned. o May communicate with clients to present and discuss results, understand company needs and offer counsel and direction.
• Develop relationships with members of client teams.
• Organize, attend, and participate in client team meetings and presentations.
• Serve as a resource to the firm on specialized medical and/or scientific information, as needed.
• Performs all other related duties as assigned.

MINIMUM QUALIFICATIONS

• College graduate with minimum of two to three years’ experience in an office setting. Master’s degree preferred.
• Knowledge of patient and professional group relations. Additional knowledge of medical education, medical marketing, public relations, and public affairs is preferred.
• Knowledge of medical science and the regulatory approval process of pharmaceutical products.
• Relevant experience with non-profit health associations and an understanding of third-party groups.
• Exceptional verbal and writing skills.
• Excellence in MS Word, Excel, and PowerPoint.
• Proficiency in internet research, including major search engines.

Founded in 1995, Voz Advisors, Inc. (VOZ) is a leading international constituency relations firm that specializes in establishing and enhancing partnerships between pharmaceutical, biotech, and diagnostic companies and the diverse groups that influence the success of their products, focusing particularly on patient, consumer, and professional group relationships. VOZ is founded on the philosophy that winning solutions to today’s healthcare challenges are best realized when patients, advocates, and healthcare professionals work together toward common goals.

POSITION SCOPE:

The Finance Associate is responsible for supporting the finance & operations department with invoicing, collections, account payables, project maintenance, credit card bill reconciliation, and vendor communication. This position reports directly to the Director of Finance.

MAJOR RESPONSIBILITIES:

• Produce all invoices including:
  • Coordinate and process invoice to be sent out to client.
  • Maintaining the billing system.
  • Maintaining accounts receivable files and records.
  • Gathering appropriate back-up records (receipts, phone call records, etc.) in coordination with project leaders.
  • Collecting and processing all out of pocket receipts incurred by associates and matching to specific project invoices.
  • Editing and sending invoices for fees and out-of-pocket income to clients.
• Collect payments for the firm including:
  • Maintaining an Excel accounts receivable invoice register.
  • Update accounts receivable and issue invoices.
  • Confirming due dates of payments from clients by telephone, e-mail and other means as appropriate.
• Accounts payables:
  • Enter, code and verify accounts payable vouchers in QuickBooks.
  • Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
  • Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance.
  • Code and reconcile monthly American Express bill ensuring all appropriate items are passed through to clients with proper entry into general ledger.
• General accounting
  • Create bank reconciliation.
  • Assist in processing of year-end Misc.1099 forms.
  • Assist in processing Value Add Tax refund claims monthly (VAT).
  • Post and process journal entries to ensure all business transactions are recorded.
• Operations
  • Create and maintain project folders.
  • Create project codes.
  • Updated project tracker.
  • Track and maintain Excel spread sheet of client master service agreement.
• Perform all other related duties as assigned.

MINIMUM QUALIFICATIONS

• Minimum two to three years’ work experience in accounts receivable, accounts payable, and administration.
• Bachelor of Arts in business or accounting preferred or five years or more experience working in this field.
• Strong verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Proven attention to detail.
• Strong analytic and problem-solving skills.
• Ability to work independently and under pressure, and exercise judgment and discretion.
• Capable of working with time-sensitive and confidential material.
• Competence in Windows 2010 or higher and Office 2010 (Word, Excel and PowerPoint).
• Knowledge of QuickBooks required.